EVR295 Horizontal icon white
Request a Quote
Instant Quote

HR Administrator

JOB TITLE: HR Administrator

OCC. LEVEL/ GRADE: Skilled

DEPARTMENT: Human Resources

EMPLOYMENT TYPE: Permanent

CLOSING DATE: 29 April 2026

BRANCH: Klipriver

Purpose:

Managing employee data, supporting HR processes, and ensuring compliance with labor laws, while serving as the first point of contact for HR-related inquiries.

DUTIES & RESPONSIBILITIES:

Key Responsibilities:

Recruitment

  • Advertise vacancies, schedule interviews, complete recruitment checks and ensure starter packs are submitted on time to payroll for payments
  • Liaise with recruitment agencies and complete candidate screening and shortlisting
  • Conduct interviews for junior positions
  • Prepare contracts and related employment documents
  • Prepare onboarding and ensure all employees receive induction

 

     Skills Development

  • Source and liaise with training providers in line with the Annual Training Plan
  • Schedule training and manage the training centre, ensuring that all required resources are made available
  • Ensure that all training records are in place and properly filed

 

     IR

  • Prepare IR related documents
  • Serve as the HR representative in disciplinary enquiries (depending on transgression)
  • Provide support and guidance to line managers, including note taking in investigations or formal meetings

 

     Admin

  • Prepare and manage documentation ensuring all records are filed in a well organised manner
  • Conduct policy and related workshops
  • Prepare weekly, monthly and annual reports
  • Manage the noticeboards ensuring they are regularly updated
  • Respond to general queries and escalate where necessary
  • Serve as an alternative to the Wage Officer
  • Upload personnel management activities onto Sage
  • Maintain own continuing professional development, keeping up to date with legal requirements and relevant HR developments
  • Maintain confidentiality of information relating to the Company and its employees – comply with POPI Act
  • Any other work-related duties as required by your manager

MINIMUM QUALIFICATION:

  • HR Management diploma/degree or related qualification
  • Computer literacy (MS Office applications, in particular Excel)
  • Thorough knowledge of South African labour laws

MINIMUM EXPERIENCE:

  • Previous HR administrative experience   (2 – 3 years)
  • Knowledge and experience on Sage 300 Payroll and HR database system

KNOWLEDGE, SKILLS & COMPETENCIES:

KNOWLEDGE

  • Basic labor related legislation
  • Sage HR/Payroll
  • General HR Administration processes
  • Working in a unionized environment

             

SKILLS:

 

  • Excellent organizational skills, with good ability to prioritize
  • Strong phone, email and communication skills
  • Good critical thinking skills
  • Ability to communicate well with big groups of people
  • Strong interpersonal skills and emotional intelligence
  • Project management

 

BEHAVIOURAL COMPETENCIES:

  • Excellent ability to maintain confidentiality
  • Demonstrates the ability to take initiative and carry out assigned tasks to completion
  • Able to action tasks with a sense of urgency
  • Excellent attention to detail, and adaptable
  • Capable of working in a pressurized environment
  • Ability to adhere to schedule & follow instruction
  • Takes pride in their work

EE PREFERENCE:

Note: The EE Preference does not suggest that any other groups/genders should not apply.

RACE: African

GENDER: Female

Candidates who meet the requirements should submit their applications on before the closing date to:

Email Address: recruitment@kwikspace.co.za

.