EVR295 Horizontal icon white
Request a Quote
Instant Quote

Administrative Supervisor

JOB TITLE: Administrative Supervisor

OCC. LEVEL/ GRADE: Skilled

DEPARTMENT: Rentals

EMPLOYMENT TYPE: Permanent

CLOSING DATE: 11 May 2026

BRANCH: Cape Town

Purpose:

To manage and take ownership of the Cape Town branch rentals administration, financial processes and stock control.

DUTIES & RESPONSIBILITIES:

Key Responsibilities:

  • Ensure all subordinates have the skills and knowledge to carry out their functions efficiently and effectively.
  • Ensure positive contributions to the department’s performance by setting objectives, coaching, counselling and performance management.
  • Ensure compliance with Kwikspace policies and procedures.
  • Complete and submit all daily, weekly and monthly reports accurately and timeously.
  • Maintain and update rentals fleet descriptions and grading details on the ERP system.
  • Ensure all customer documents, lease agreements and payments are in place prior to dispatching units.
  • Manage billing process including pre-billing, escalations, credit notes and off-hire notices.
  • Ensure that all units are billed as per relevant lease agreement.
  • Maintain units-not-billing report.
  • Ensure timeous resolution of queries – internal, clients/debtors and suppliers.
  • Facilitate preparation and submission of insurance claims.
  • Ensure stock counts are accurately and timeously completed and maintained on the ERP system.
  • Process delivery and return documentation within agreed time frame.
  • Ensure that the transport and siting accounts are maintained and reconciled monthly.
  • Process purchase orders and ensure that transport and siting rates are correct.
  • Ensure compliance with Kwikspace/client SHEQ code of conduct and all statutory regulations.
  • Ensure good housekeeping standards are always maintained.

MINIMUM QUALIFICATION:

  • Matric (Grade 12)
  • Diploma/Degree in Stock Control/ Logistics/ Admin

MINIMUM EXPERIENCE:

  • Minimum 3 to 5 years relevant experience.

KNOWLEDGE, SKILLS & COMPETENCIES:

KNOWLEDGE & SKILLS:

  • ERP and MS Office package skills.
  • Good communication skills.
  • Energetic, target driven and adaptable.
  • Administrative skills.
  • Good planning and organizing skills.
  • Supervision

 

BEHAVIOURAL COMPETENCIES:

  • Confidence.
  • Flexibility and creativity.
  • Has integrity and creditability.
  • Customer orientated.
  • Dedication and perseverance.
  • Dependability and reliability.
  • Business acumen.

EE PREFERENCE:

Note: The EE Preference does not suggest that any other groups/genders should not apply.

RACE: African

GENDER: Female

Candidates who meet the requirements should submit their applications on before the closing date to:

Email Address: recruitment@kwikspace.co.za

.